Supply Chain Assistant

IntroductionEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

FonctionsUnder the overall supervision of the Supply Chain Officer (SCO) in Haiti and direct supervision of the National Supply Chain Officer, the incumbent shall be responsible and accountable for the day-to-day activities of the procurement function of IOM in Haiti, in accordance with the Organization’s regulations and procedures, the successful candidate will undertake the following tasks:

1. Make purchases of goods and services (equipment, supplies, materials, and furniture etc….) Required by project/program/office.

2. Support the implementation of an overall procurement strategy and methodology.

3. Support market research to identify potential suppliers for the development of a supplier database.

4. Receive and review Purchase Requests (PRs) for clarity of specifications, obtain additional information as necessary and liaise with user departments and, if necessary, confirm that the necessary budgetary resources exist with the Finance Unit;

5. After receiving an approved requisition, prepare requests for quotations and send them to suppliers in accordance with IOM rules depending on whether it is a restricted consultation or a public tender

6. Obtain quotes and make the necessary comparisons to select the best offers through Bid analysis and develop purchase orders;

7. Prepare purchase orders and ensure they receive the required approvals from the SCO and RMO,
as required;

8. Ensure timely deliveries for all orders placed by following up with suppliers to the final destination;

9. Check all supplies delivered and ensure that they are appropriate and comply with the required
specifications, as indicated in the purchase order;

10. Maintain the monthly report of all transactions processed through the extracted open PO/PR and
other reporting tools and submit them for approval to supervisors;

11. Conduct an initial review of vendor invoices to ensure compliance with purchase orders/contracts
and goods/works/services received and follow up with the finance unit to ensure timely payment
and file closure;

12. Assist and contribute to the annual evaluation of supplier performance.

13. Perform other related duties as assigned.

Qualifications réquises• Bachelor or equivalent diploma in Business Administration or Logistics
• At least 2 years of professional experience in the logistics
• Experience working with NGOs/UN agencies is an advantage.
• Experience in Procurement and Vendor management, administrative, financial, and internal
control procedures.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of
spreadsheet and data analysis; and,
• Strong analytical, planning and time management skills.
• An excellent degree of computer literacy, in particular experience in computerized accounting
systems including SAP/FIORI/SAP application is required.
• Excellent communication skills.
• Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative
thinking.
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture
and professional backgrounds to achieve desired goals.
• In depth knowledge of the broad range of migration related subject areas dealt with by the
Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Procurement Standards (CIPS).

Conditions particulièresLANGUAGES (IOM’s official languages are English, French, and Spanish)

Fluency in Haitian Creole and French (oral and written). Working knowledge in English or Spanish an
advantage.

Conditions de travailSpecial Short Term, Employee, Grade Equiv. G4

Dossier de candidature doit avoir …Interested candidates should submit a CV with three (3) references and a cover letter outlining why they
consider themselves a suitable candidate for this position. As the subject in your e-mail application, kindly
state your full name and the IOM vacancy notice’s reference code.
Only qualified candidates should apply and only those who have been short-listed will be contacted.
Applications received after the deadline will not be considered. Applications should be sent to
iomhaitihrunit@iom.int

Envoyer le dossier à iomhaitihrunit@iom.int

Remarque contactiomhaitihrunit@iom.int

Autres remarquesIOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
training or other fee). IOM does not request any information related to bank accounts.