Partnerships & Reporting Assistant (178603)

Type of Contract  : SC

 

Level                     : SC5

 

Unit/Division         : Donor Relations/Reports

 

Duty Station (City, Country):  Port-au-Prince, Haiti

 

Duration of assignment:  12 months

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The World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. The Policy Unit is currently hiring an expert to provide support to programme and policy work related to climate crisis, adaptative social protection, resilience and disaster risk

reduction (DRR).

 

 

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

 

Under the direct supervision of the Head of the Partnerships & Reporting Unit, and in close collaboration with the communications unit and the various other units of the WFP Haiti team, the incumbent will support Government Partnerships and Operational Information Management activities.

The purpose of the position is to assist the Donor Relations & Reporting functional unit and contribute to the Unit’s internal and external outputs, including supporting the gathering of information, putting unit related systems in place and drafting internal and external briefs and documents.

 

ACCOUNTABILITIES/RESPONSIBILITIES :

Proactively identify communications and reporting materials, such as briefs on specific programmes funded by a donor, that could be developed to increase donors’ visibility into and trust in our use of their funding.
Support communication with donors, such as drafting thank you letters and assisting with planning donor meetings and field missions.
Support to the partnerships portfolio, including partner profiling and outreach activities, with the aim to maximize resources and leverage policy and technical support for WFP’s work. Support partner visibility and ensure partner conditions are met.
Solicit inputs, including operational updates, from other WFP.
Support in the drafting of quality briefs and proactively highlight strategic issues to senior staff to inform best course of action and nurture partnership growth.
Collate inputs from colleagues for proposals and reports, as well as for internal and external communications materials, e.g. briefs on WFP’s activities in Haiti and internal situation reports.
Collate inputs for and create donor advocacy materials, such as advocacy one-pagers to highlight urgent funding needs.
Supports the unit on administrative and knowledge management matters such as managing the External Relations & Reports tracking sheet, find relevant resource mobilization documentation on WINGS, schedule and coordinate meetings, draft letters as well as taking and disseminating meeting notes and action points.
Support in report writing, compiling fact sheets, internal and external situation reports and other corporate reports.
If required, support with contributing to OCHA and UN Bodies’ situation reports (ex. The UN RC).
Perform any other tasks, as required.
DELIVERABLES AT THE END OF THE CONTRACT:

1. Take ownership over donor portfolios and support the reporting unit in their work

 

 

 

 

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR:

Leads by

Example with

Integrity
Upholds WFP values, principles, and standards

Respects others and values diversity

Stays focused and calm under pressure

 

Demonstrates humility and a willingness to learn

Drives Results and Delivers on

Commitments

Delivers results for

maximum

impact

Adapts readily to change

Fosters

Inclusive and

Collaborative
Is inclusive and collaborative

Builds and shares new perspectives

Applies

Strategic

Thinking
Communicates

and fulfils WFP’s vision

Embraces curiosity and new ways of doing things

Analyses and evaluates data

Considers the impact of decisions

Builds         and

Maintains

Sustainable

Partnerships
Builds partnerships

Collaborates to deliver

common

objectives

QUALIFICATIONS & EXPERIENCE REQUIRED:

 

Education:

 

University degree (Bachelors) in Political Science, International Development, Development Economics, International Relations, Law, Marketing, Communications, or other relevant field.

Experience:  Up to three years of professional work experience.

 

Knowledge & Skills:

Has prepared briefs.
Has a basic understanding of WFP and its functional units.
Has developed effective relationships with internal stakeholders.
Has motivated team spirit, is proactive and contributed to a gender-balanced,  inclusive and sound working environment.
Languages: Fluency (level C) in English and French is a must.

 

 

Closing Date : December 12, 2022